Grade point averages are computed by assigning numeric values to the letter grades:
Letter Grade Values
|E, I, IE, WE||0.0|
The grade given in a course is the teacher's evaluation of the student's performance, achievement, and understanding in that subject as covered in the class. The following adjectives indicate the meaning of the letter grades:
Hence, the grade A means that the student's performance, achievement, and understanding were excellent in the portion of the subject covered in the class.
There are prerequisites that qualify students to be admitted to the more advanced classes offered by a department. A senior has added experience, understanding, and preparation and, consequently, progresses in courses that would have been impossible when the student was a freshman. The level of performance, achievement, and understanding required to qualify for each grade that carries credit (any grade other than E, I, IE, or WE) is higher in a more advanced class than in those classes that precede it, and the student is prepared to work at this higher level.
Additional grade designations are as follows:
Class attendance in a subsequent semester or reregistration is not permitted to make up the incomplete. In some special instances, such as a lab class, attendance may be required for the portion of the class or lab section missed. Once the work has been completed, the instructor should complete the portion of the Incomplete Grade Contract, showing the grade earned, and submit the form to the Records Office (B-150 ASB).
The instructor may designate the specific length of time the student has to complete the course requirements (not to exceed one year). If the work is not completed and the new grade submitted by the instructor within the agreed upon deadline, the I grade will be changed to an IE (the IE grade is considered and calculated as a failing grade). (To extend the contract date within the one-year deadline contact the Records Office, B-150 ASB.)
After the final grade submission deadline, grades may be changed only for the following reasons:
When such corrections need to be made, an official Grade Change Authorization Form must be completed and sent directly to the Records Office.
If a student completes any additional work beyond the end of the semester or term (original T grades excluded), grade changes should not be made. Instead, the student should request to have an Incomplete Grade Contract.
A previous grade cannot be changed to a W (Official Withdrawal). If the student had a nonacademic emergency, he or she should file a petition for withdrawal with the Registrar's Office.
In fall semester 1987 the Law School was granted permission to grade their courses on the numeric grading system. In fall semester 1994 the Law School was granted permission to change the numeric grading system to a new numeric scale. All current Law School students with previously earned numeric grades had their grades converted to the new numeric scale:
There may be occasions when a student believes her/his academic work or conduct has been unfairly or inadequately evaluated1 by the faculty.2 Usually such differences of opinion can be amicably resolved informally between the student and teacher. If not, the following procedures are intended to encourage satisfactory resolution of academic grievances with a minimum of formal procedure.
|6.1||The dean or director will appoint several individuals associated with the university to serve as an ad hoc review panel. At least two of these individuals must be faculty with continuing faculty status from outside the area of study in which the grievance arose. One of these faculty members will be appointed to chair and conduct the proceedings, which should take place within 30 days after receiving the student's written request and all supporting materials. Faculty appointed to a panel reviewing a graduate student's grievance must have graduate faculty status.|
|6.2||In reviewing the grievance, the review panel, the affected student, and the affected faculty member are responsible to identify or provide relevant sources of information. The review is intended to be collegial and not adversarial. Accordingly, legal counsel is not allowed to attend nor advocate in the review process. Presentation of the issues should be concise and relevant. The chair of the review panel shall be responsible to conduct the review and establish applicable procedures if such are not available from the dean or director. Any formal presentation should be limited to pertinent issues and panel members allowed sufficient time for questions. Following presentation and discussion of the grievance, the review panel will deliberate in closed session and submit its written recommendation to the dean or director.|
|6.3||The dean or director will determine the resolution of the grievance and give the decision in writing to the student and faculty member within 10 days of receipt of the review panel's recommendation. This decision is final and not subject to further appeal, unless it involves termination of a graduate program or termination from the university.|
|6.4||If the matter involves termination of a graduate program and is not resolved to the graduate student's satisfaction, the student may submit a written request for review to the Dean of Graduate Studies. The written request for review should contain an outline of the grievance and its disposition and set forth facts supporting the student's request for review. The request for review must be made within 30 days of the date of the written decision by the college dean. The Dean of Graduate Studies will convene a formal administrative review of relevant matters that have not been resolved at the department or college level. Following the review, the Dean of Graduate Studies will make the final determination.|
|6.5||If the matter involves termination of an undergraduate student from the university for academic reasons or revocation of a degree, the student may submit a written request for review to the Academic Vice President. The written request for review must contain an outline of the grievance, its prior disposition, and set forth facts supporting the student's request for review. The request for review must be made within 30 days of the date of the written decision by the dean or director. The Academic Vice President may either make a decision on the matter or delegate the review to an associate AVP who will convene an ad hoc review panel to study the issues and prepare a written recommendation for the Academic Vice President. A written decision by the Academic Vice President will be sent to the student within 30 days of receipt of the written recommendation of the panel, unless an extension is necessary and all parties are notified of the extension in writing.|
The dean of each academic college at the close of each semester will post a list of names of undergraduate students who are ranked in the top 5 percent of their college for the given semester, who have earned a minimum of 14 credit hours (7 credit hours for spring and summer terms), and who have earned a minimum grade point average of at least 3.5 for the semester.
After the semester has ended and all grades have been submitted by the faculty, students may access their grades through Route Y on the BYU homepage.
The Records Office is the official guardian of all permanent records of all academic work done at the university. The office is also responsible for issuing official transcripts of credit. Official transcripts include only credit completed through BYU.
Students are classified as follows:
|Credit Hours Earned||Classification|
|90 and over||Senior|
Student education records at BYU are generally accessible to eligible students according to the provisions of the Family Educational Rights and Privacy Act (FERPA). BYU has adopted Access to Student Records Procedures that explain in detail student rights relating to their education records. A copy of this is available at the Office of the Registrar, B-150 ASB, Provo, UT 84602-1114.
The following is notice of student rights to their education records, a summary of the procedures for exercising those rights, and a description of student directory information that may be disclosed to the public without the student's consent as required by law:
Eligible students, admitted and enrolled at BYU, generally have the right to:
BYU may (without the consent of the perpetrating student) disclose to the victim of a crime of violence or non-forcible sex-offense, (as defined in the Clery Act) the results of any disciplinary proceeding conducted by BYU against the alleged student perpetrator regardless of the outcome of the proceeding.
BYU has designated the following student information as directory information that it may disclose to the public without the consent of the student:
Addresses and telephone numbers
Month/Day/Place of birth
Names of parents or spouse
Major and minor fields of study
Participation in officially recognized activities and sports
Weight and height of members of athletic teams
Dates of attendance (current and past)
Number of months/semesters enrolled
Class standing (freshman, sophomore, etc.)
Enrollment status (full-time, part-time, less than half-time)
Degrees and awards received
Previous educational institutions attended
Dates of employment and job titles for student employment positions
Anticipated future enrollments
Course registrations prior to the beginning of a semester or term
Expected date of graduation
Deferred registration eligibility
Students have the right to restrict disclosure of the above directory information. To request restriction of disclosure, students must file a written request in the Registrars' Office. To avoid being listed on some directories, this must be done on or before the tenth day of a semester or the sixth day of a term. Forms for this request are available in the Office of the Registrar.
A hold will be placed on a student's record for failure to meet university obligations (fees outstanding, university standards violations, etc.). Until the obligation is fulfilled, no copy of the academic record or diploma or information about the record will be released, and graduation may be delayed or denied.
Students earn approved university credit in the following ways:
Regular Course Work
Complete work in regular courses offered at BYU. Complete college-level courses through Independent Study, Evening Classes, or other Continuing Education programs.
Transfer credit for college-level courses completed at an accredited college or university and transferred to Brigham Young University. (See the Admissions section of this catalog for further explanation on transfer college credit.)
Advanced Placement (AP) Exam
Complete the Advanced Placement (AP) examinations. Students who score a composite grade of 5, 4, or 3 in any subject may receive up to 8 semester hours of college credit in that subject.
Serve in the armed forces. Students who have been on active duty in the service for more than one year can receive 2 semester hours of wellness and 4 semester hours in military science. Additional credit may be granted for college-level training and experience in the service. To receive credit, bring the military service DD-214 form to the Admissions Office, A-153 ASB.
International Baccalaureate (IB)
Students who complete the International Baccalaureate (IB) examinations will receive college credit. An IB course at the subsidiary level will normally be given 3 hours of general credit. An IB course completed at the higher level may receive 6 hours of general credit and possibly fill a general education requirement.
Students may receive credit by challenging some courses at the university through a separate examination procedure. Departments reserve the right to decide which courses may be challenged by examination. Religion courses, internship courses, exercise sciences and dance activity courses, and other activity participative courses, such as music, youth leadership, and ROTC, may not be challenged.
Only under exceptional circumstances, such as the foreign language challenge examination, can a course completed earlier be repeated by the challenge procedure.
The challenge examination is not meant to certify that a student has attended the class and completed all course requirements. The challenge examination credit merely shows that the student's skill and knowledge is sufficient to pass a challenge examination for the course.
Only students who have completed at least one course at BYU through day or evening school or the Salt Lake Center are eligible for the challenge examination option. Students currently enrolled are eligible to take the exam, but the credit will not be posted to the transcript until the other BYU credit and grades are posted. Students who are suspended or dismissed from the university are not eligible to challenge courses. Students who are suspended or dismissed may not have challenge examination credit posted to their record even if the examination was taken prior to the suspension or dismissal.
Once students have graduated, they are not eligible for challenging any additional credit at BYU unless it is specific to the graduate program to which the students have been admitted. (See current BYU Graduate Catalog for information on how to challenge graduate courses.)
Some challenge exams for credit are offered in the Testing Center, and others are arranged through the department offering the course. A fee payable to Student Services in D-155 ASB is required. The student should check with the department to see if the exam is offered in the department or through the Testing Center. To earn academic credit and a grade for the course, the student must sign a Challenge Examination Form and have the Testing Center or the department submit it to the Records Office in B-150 ASB. The time limit for a student to choose course credit is determined by the individual academic department, not to exceed one year. No additional fees are charged to post the credits to the transcript. The student's transcript and cumulative grade point average reflect the grade earned on the exam. The procedure to take exams and request academic credit follows.
Procedure for Challenge Exams Given at the Testing Center
Procedure for Challenge Exams Not Given at the Testing Center
Some general education requirements can be accomplished by successfully completing an examination. Exemption examinations for selected GE courses are offered at the Testing Center. (See table in University Core: General Education section of the current class schedule for dates of exemption examinations.)
Procedure for Exemption Exams
Students enrolled in the course when they pass its exemption examination must also drop the course. Students who drop the course after the add deadline (ten days after a semester starts or six days after a term starts) will be officially withdrawn. (This shows as a W on the transcript.) If the course is not officially dropped before the drop deadline, the grade given by the instructor based on class performance will appear on the transcript.
Note: The progress report of students who pass an exemption exam at the Testing Center will be updated automatically at the end of the semester or term. Students should retain their score report for their records.
Students who have been academically suspended from Brigham Young University are not eligible to enroll in courses through day school, evening school, or any of the Continuing Education programs offered by the university except those courses offered through Independent Study. Students should consult their advisement center to determine which Independent Study courses to take.
Students may repeat any course taken at BYU if the course is still being taught or an equivalent course exists.