1. If a student withdraws officially from a class during the first ten class days of a semester or the first six class days of a term, the permanent record will not show a registration for that class. If the student properly withdraws from a class between the eleventh and twenty-fifth class days of a semester or between the seventh and thirteenth class days of a term, the record will be marked W (official withdrawal).

2. A WE grade will be given if a student petitions to withdraw from a class after the deadline and he or she is failing the class at that time.

3. A UW grade indicates that a student unofficially withdrew or stopped attending a class and did not officially withdraw with the Registration Office. An instructor should give a UW when a student stops attending a class before the nonacademic emergency deadline of a semester and does not take the final exam. In addition, if an instructor fails to assign a student a letter grade on the grade roll, the student will automatically receive the grade UW. The UW is calculated in the GPA as a failing grade.

4. A grade of P indicates a passing grade. It has no effect on the GPA.

5. The letter grade I (Incomplete) is given on a contractual basis with the instructor to students who are unable to complete the work in the prescribed period of time. An incomplete grade may be given for nonacademic extenuating circumstances (serious illness, personal injury, death in the immediate family, etc.) that may arise after the nonacademic emergency deadline (the twelfth week of a semester or the sixth week of a term). To be eligible for an incomplete, the student must have attended up until the nonacademic emergency deadline and be passing the class. If extenuating circumstances arise before the twelfth week of a semester or the sixth week of a term, the student should discontinue or petition through the Registration Office to be officially withdrawn from the class(es). The Incomplete Grade Contract must be completed and signed by the instructor and the $10 fee paid before submission of the official grade roll at the end of the semester. A copy of the Incomplete Grade Contract must be submitted to the Records Office by the grade submission deadline. A grade of E will be posted until a valid Incomplete Grade Contract is submitted to the Records Office.
   Class attendance in a subsequent semester or reregistration is not permitted to make up the incomplete. In some special instances, such as a lab class, attendance may be required for the portion of the class or lab section missed. Once the work has been completed, the instructor should complete the portion of the Incomplete Grade Contract, showing the grade earned, and submit the form to the Records Office (B-150 ASB).
   The instructor may designate the specific length of time the student has to complete the course requirements (not to exceed one year). In designating the length of time, both the student and instructor should be aware that the I grade is calculated as a neutral grade for the first four months after it is posted. If the work is not completed and the new grade submitted by the instructor within the first four months, the I grade will be changed to an IE (the IE grade is considered and calculated as a failing grade even though the work may still be in progress). The IE grade will be changed if the course work is completed by the contract deadline and the official grade is submitted by the instructor. (Petitions for an exception to this policy may be obtained from the Records Office, B-150 ASB.)

   A grade of T indicates course work in progress and is only used in certain approved courses in which work may extend beyond the semester. The T grade may be changed to A, B, C, D, E, or P, depending on the grade rule for the course, when the work is completed.

   The grade NS is placed on the student record when a grade roll has not been submitted to the Records Office by the grade submission deadline. After the deadline, individual Grade Change Authorization forms must be used to submit a new grade to change the NS grade. The NS will not be considered in calculating the grade point average.

Grade Changes

• making a calculating error in computing the grade
• posting the wrong grade to the grade roll
• changing a T grade after the course work is completed
• posting a grade if no grade was submitted
• reevaluation of the previous grade with no additional work submitted

Numeric Grade Values (Law School)

In fall semester 1987 the Law School was granted permission to grade their courses on the numeric grading system. In fall semester 1994 the Law School was granted permission to change the numeric grading system to a new numeric scale. All current Law School students with previously earned numeric grades had their grades converted to the new numeric scale:

Resolving Academic Grievances

Despite the well-meaning efforts of students and faculty alike, there may be times when students feel that they have been treated unjustly or that their work has been evaluated unfairly or inadequately by an instructor. Such occasions can be even more frustrating if students are unsure of the procedure for presenting their grievance. The following guidelines should help successfully resolve the problem.

1. Ideally, the student should first bring the grievance to the attention of the instructor involved, who is better acquainted with the situation than any other member of the faculty. Most instructors are anxious to work through differences with their students in a sensitive and fair-minded manner.
   If (a) the instructor is not available, (b) the student feels strongly that the instructor will not deal with the grievance fairly, or (c) bringing the grievance to the attention of the instructor does not resolve the problem to the student's satisfaction, the student may appeal to the chair of the instructor's academic department.
   The chair will consider the grievance and within thirty days will notify the student, the instructor, and the college dean of the decision. The decision can include a recommended grade change.

   If the student is dissatisfied with the department chair's decision, the student may appeal in writing to the dean of the college within which the department is housed no later than thirty days after the date of the chair's notification letter. The written appeal should include the details of the grievance and an outline of the student's efforts to resolve it prior to making this appeal to the college dean.

   The college dean will give the student the choice of having the grievance resolved directly by the dean or by a three-member committee chaired by a full-time member of the faculty selected by the dean. Should the student choose to have the grievance appeal heard by the three-person committee, the other two committee members will be appointed by the student and the instructor, respectively. Each must either be a full-time student or a full-time faculty member.

   When the grievance is heard by the dean or the committee, both the student and the instructor may call witnesses to be questioned by the other party and by the dean or committee members. The number of witnesses and the conduct of the hearing will be determined by the dean or the committee chair.

   The dean's or committee's decision (its majority vote) will be final and not subject to appeal. The decision can include a grade change. The student will be notified in writing of the decision within thirty days of the hearing date.

   Please realize that the same appeal process is available to the instructor. In other words, if the instructor is not satisfied with the department chair's decision, he or she may appeal to the college dean.

   The student must bring the grievance to the attention of the instructor or the department chair within one calendar year from the last day of the examination period in the semester or term in which the problem originated. For example, if the grievance occurred in the course offered winter semester, the student must initiate the grievance procedure before the final day of the following year's winter semester examination period. Where military service or an LDS mission makes it difficult to bring the problem to the attention of the instructor or department chair, a later consideration may be permitted.

Scholastic Recognition Each Semester

The dean of each academic college at the close of each semester will post a list of names of undergraduate students who are ranked in the top 5 percent of their college for the given semester, who have earned a minimum of 14 credit hours, and who have earned a minimum grade point average of at least 3.5 for the semester.

Grades

After the semester has ended and all grades have been submitted by the faculty, students may access their grades through Route Y on the BYU homepage.

Records

Records Office (B-150 ASB, [801] 378-2631)

The Records Office is the official guardian of all permanent records of all academic work done at the university. The office is also responsible for issuing official transcripts of credit. Official transcripts include only courses completed through BYU.

Classification of Students

At the beginning of each semester, students are classified for that semester as follows:

Confidentiality of Records Policy

Student educational records at BYU are generally accessible to eligible students according to the provisions of the Family Educational Rights and Privacy Act (FERPA). BYU has adopted an Access to Student Records Policy that explains in detail student rights relating to their educational records. A copy of the policy is available at the Office of the Registrar, B-150 ASB, Provo, UT 84602-1114.

1. Inspect and review their educational records within a reasonable period of time upon submitting to the appropriate department managing their educational records a written request, with proof of identification, specifying the records to be inspected. The department will notify the student of the time and place the records may be inspected.
2. Petition BYU to amend or correct any part of the education record believed to be inaccurate, misleading, or in violation of their privacy rights. Students may submit a written request to the department holding the record, clearly identifying the part of the record they want changed, and specify why it is inaccurate or misleading. If the department decides not to amend the record as requested, the department will notify the student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures as outlined in university policy will be provided to the student when notified of the right to a hearing.
3. Consent to disclosure of personally identifiable information contained in the student's educational record, except as otherwise authorized by law. Examples of exceptions to consent of disclosure include:
   • Access of educational records by BYU officials and agents having a legitimate educational interest in the records. This category generally includes any BYU official or agent who accesses student educational records for the purpose of performing a task or responsibility relating to his or her employment or professional responsibility at the university. These individuals may include faculty, administration, staff, and other university agents who manage student educational record information including, but not limited to, student education, discipline, or financial aid.
   • Parents who establish the student's dependency for federal income tax purposes.
   • Upon request, BYU will disclose educational records without consent to officials of another college or university to which the student seeks or intends to enroll.
4. File a complaint with the U.S. Department of Education concerning failures by BYU to comply with the requirements of FERPA. The name and address of the office that administers FERPA is Family Policy and Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-4605, www.ed.gov/offices/om/fpco/.

Transcript Record Holds

A hold will be placed on a student's record for failure to meet university obligations (fees outstanding, university standards violations, etc.). Until the obligation is fulfilled, no copy of the academic record or diploma or information about the record will be released, and graduation may be delayed or denied.

Special Notations on Transcript

Grade suspension and academic dismissal appear on a student's transcript when action has been taken by the Academic Support Office (see the Academic Support section of this catalog). University suspension or university dismissal may appear on a transcript as determined by the Honor Code Office. Generally these notices do not place a hold on a student's record but do give notice to another university of action taken against the student.

Earning Credits

Students earn approved university credit in the following ways:

Regular Course Work

Complete college-level courses through Independent Study, Evening Classes, or other Continuing Education programs.

Transfer Work

Advanced Placement (AP) Exam

College Level Examination Program (CLEP)

Military Credit

International Baccalaureate (IB)

Challenge Examination.

Students may receive credit by challenging some courses at the university through a separate examination procedure. Departments reserve the right to decide which courses may be challenged by examination. Religion courses, cooperative education courses, physical education activity classes, and other activity participative courses, such as dance, music, youth leadership, and ROTC, may not be challened. These departments reserve the right to make individual exceptions under unique circumstances.

Procedure for Challenge Exams Given at the Testing Center

1. Contact the appropriate department for the exam procedure and content before going to the Testing Center.
2. Go to the Testing Center (265 HGB). (For testing dates on GE exams, see table in the General Education section of the current class schedule.)
3. Pay the required fee at the Testing Center.
4. After the exam is graded and the choice is made to receive graded credit, obtain a Challenge Examination Form at the Testing Center and have it validated there. To accept the grade and receive credit for the course, sign the Challenge Examination Form and have the Testing Center submit it to the Records Office (B-150 ASB). After taking the exam there is a limited time to request that the grade be submitted to receive course credit. The time limit to choose course credit is determined by the department, not to exceed one year. Graded credit will be added to the student's official university transcript, and the ABC Report will show any GE requirement as fulfilled. (Students taking the Physical Science examination may take the grade or an exemption if their score is 75 percent or above. If their score is between 60 and 74 percent, they may receive graded credit.)
5. Students enrolled in the course when they pass its challenge exam must also complete an Add/Drop Card and drop the course. Students who drop the class after the add deadline (ten class days after a semester starts or six days after a term starts) will receive a W on their transcript for dropping the course. If the course is not officially dropped before the drop deadline, the grade given by the instructor based on class performance will appear on the transcript.

Procedure for Challenge Exams Not Given at the Testing Center

1. Whether or not students are enrolled in the course they are challenging:
   • Complete the Challenge Examination Form available from the department.
   • Arrange with the department to take the exam.
   • Pay the $20 required fee at the Cashiers' Office in D-155 ASB and have the form validated there ($20 fee per course except for the language exams).
   • Present the validated form to the department examinar.
   • Have the grade and credit recorded on the form by the examiner and obtain the necessary departmental signatures.
   • After seeing the grade, students may choose to have the credit posted to their academic record by signing the Challenge Examination Form and having the department send the completed form to the Records Office (B-150 ASB). After taking the exam there is a limited time to request that the grade be submitted to receive course credit. The time limit to choose course credit is determined by the department, not to exceed one year.
2. Students enrolled in the course when they pass its challenge exam must also complete an Add/Drop Card and drop the course. Students who drop the class after the add deadline (ten class days after a semester starts or six days after a term starts) will receive a W on their transcript for dropping the course. If the course is not officially dropped before the drop deadline, the grade given by the instructor based on class performance will appear on the transcript.

Exemption Examinations for GE Requirements

Procedure for Exemption Exams

1. Contact the appropriate academic department for exam procedure and content before going to the Testing Center.
2. Go to the Testing Center (265 HGB) on one of the examination days. (See table in the General Education section of the current class schedule.)
3. Pay the required fee per class at the Testing Center.

Students enrolled in the course when they pass its exemption examination must also drop the course. Students who drop the course after the add deadline (ten days after a semester starts or six days after a term starts) will be officially withdrawn. (This shows as a W on the transcript.) If the course is not officially dropped before the drop deadline, the grade given by the instructor based on class performance will appear on the transcript.

Note: The ABC Report of students who pass an exemption exam at the Testing Center will be updated automatically at the end of the semester or term. Students should retain their score report for their records.

Earning BYU Credit While on Suspension

Repeating Classes

Effective fall semester 2002, the university may impose an additional fee for courses repeated during a fall or winter semester.

To have a previously completed course marked repeated, the new course must be equal or greater in credit hours. When a class has been repeated, the credit used in computing the grade point average is the grade and credit hours earned the last time the repeated class was taken. Students may repeat classes in the following ways:

1. Repeat Brigham Young University courses at Brigham Young University (except for R-suffix courses—see Abbreviations and Symbols in the Using This Catalog section).
2. Repeat at Brigham Young University courses initially taken at another university. (A statement of equivalency must be supplied by the appropriate BYU department chair.)
3. Repeat at another institution courses taken there and have the credit transferred to Brigham Young University.

Note: A course repeated at an institution other than the one at which it was taken originally and other than at BYU will not be counted as a repeat.

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