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Confidentiality of Records Policy | Office of Graduate Studies | Records Office | Repeating Classes | Transcript Record Holds

Office of Graduate Studies
B-356 ASB
Provo, UT 84602-1339
(801) 378-4091

The Office of Graduate Studies maintains student records pertinent to graduate study at BYU, including original applications, approved programs of study, and official transcripts received from other universities.

Records Office
B-150 ASB
Provo, UT 84602-1114
(801) 378-2631

The Records Office maintains permanent records of all academic work done at the university. The office is also responsible for issuing official transcripts of credit, which include only courses completed through BYU.

Repeating Classes

Some graduate programs do not allow students to repeat required graduate courses. Those that do are governed by the following policies:

  1. Brigham Young University courses may be repeated unless such courses carry an R suffix (see discussion of R suffix below).
  2. Courses taken at another university may be repeated at Brigham Young University, but the appropriate BYU department chair must supply a statement of equivalency.
  3. Courses taken at another institution may be repeated there and the credit transferred to Brigham Young University. Students wishing to transfer credit to BYU should consult the Credit Policies section of this catalog because not all transfer courses may count toward a graduate degree.

Note: A course repeated at an institution other than the one at which it was taken originally, and other than at BYU, will not be counted as a repeated course.

When a class is repeated, only the last grade earned counts; the grade point average is computed using the grade and credit hours earned the last time the repeated class was taken.

“R” courses are treated differently. Since an R course is one that may be repeated for credit, it is assumed that the subject matter varies from semester to semester in such a course. Therefore, when an R course is repeated, both grades count; the grade point average is computed using the grades and credit of both classes.

Transcript Record Holds

A hold is placed on the record of a student who fails to meet university obligations (fees outstanding, university standards violations, traffic tickets, library fines, etc.). No copy of the transcript or information pertaining to it will be released until the obligation is fulfilled.

Confidentiality of Records Policy

The policy of Brigham Young University concerning confidentiality of student academic records reflects a reasonable balance between the obligation of the university for the instruction and welfare of the student and the university's responsibility to society. The university makes every effort to maintain student academic records in confidence by withholding information from individuals who are not authorized to receive it. Faculty and administrative officers who have a legitimate need to use students' records will be allowed access to such records as needed without prior permission from the student. The Confidentiality of Records Policy is detailed in the University Handbook and the BYU Undergraduate Catalog.



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Please report any errors. Updated May 20, 1997, by web_grad_cat@byu.edu