Any student who has been admitted to the university or who has completed a course through BYU and has an academic record may file a petition for an exeption to academic records policies and procedures. If a student has been admitted through Evening School or to the Salt Lake Center, the student should contact the appropriate office for information on how to file a petition.
Every individual petition is reviewed by the Petition Services Committee. Since the committee must balance the needs of the university with the needs of the student, the committee must determine if there is sufficient justification to allow an exception. Justification is usually determined when there are non-academic emergencies or circumstances which are beyond the student’s control and which in some way has prevented or interfered with the student’s ability to comply with policies and procedures.
Students should file petitions as soon as possible. For example, if a student has an illness or an accident and cannot complete all of their enrolled courses, they should file a petition to be withdrawn as soon as they are able. Any petitions for late withdraws or late adds must be submitted to the Registrar’s Office within one year from the semester or term in question.
Often petitions are not approved because the student has not made their circumstances clear to the committee or they have not provided sufficient information such as dates, proper sequences of events, supporting information and other important details. To make sure the student has the opportunity to be heard fully and completely, students may request to have their petition considered a second time by submitting an additional statement and/or adding missing information or documentation.
Decisions are made by the Petition Services Committee. The committee meets every 2-3 days to review student petitions. Decision letters are sent email or student may come in person to the Registrar’s Office (B-150 ASB) to receive the committee decision.
Not at the present time. To ensure a student’s right to confidentiality, we will only notify the student of decisions by email to an authenticated system.. We are working to develop a secured location on Route Y where decisions can be posted and students can access using their net ID and student ID number.
The “W” on the academic record indicates that the student was officially enrolled and then officially withdrew from the course. The only time the committee will consider deleting a “W” is if there is a documented university error.
Only the faculty member who submitted the grade can change the grade. (See grade change policy) If a student does not agree with the grade posted by the instructor the student should talk with the instructor. If the student is still not satisfied with the instructor’s decision then the student should follow the procedures outlined in the university academic grievance policy.
Often instructors give department secretaries authorization to act in their behalf when they are away from campus. If this is the case, go to the department and talk to the secretary. If the student is still not able, after several attempts to reach the instructor, submit the petition and make a note of the attempts to make contact with the instructor.