Records

Incomplete Grades

An incomplete grade may be given for nonacademic extenuating circumstances (serious illness, personal injury, death in the immediate family, etc.) that arise after the discontinuance deadline (the twelfth week of a semester or the sixth week of a term). The student must have attended up until the discontinuance deadline and be passing the class.

Students whose extenuating circumstances as mentioned above arise after the withdraw deadline but before the twelfth week of a semester or the sixth week of a term should immediately petition for an official withdrawal with the Petitions Office.

An incomplete grade is only given when a student can complete the remaining work on an individual basis with the instructor. For some special instances, such as a lab class, attendance may be required for the portion of the class or lab section missed. Re-registration or “sitting in” the course is not permitted to make up the incomplete grade.

Note: In consultation with the student, the instructor designates the specific length of time the student has to complete the course requirements (not to exceed one year). In designating the length of time, both the student and instructor are encouraged to avoid taking more time than is necessary. If the work is not completed and official grade submitted by the instructor on, or prior to, the deadline granted by the Incomplete Contract, the “I” grade will be changed to an “IE” (the “IE” is calculated as a failing grade).

Instructions

  1. After requesting an Incomplete Contract from the Records Office, the student must take the contract to Student Services, D-155 ASB, and pay the $10.00 Incomplete fee.

  2. The student must take the Incomplete Contract immediately to the instructor and fill out the contract. The student may retain the blue copy of the contract form. The instructor keeps the white and yellow copies. (Payment of fee without the signature of the instructor does not constitute a valid contract.)

  3. The instructor must submit the yellow copy of the incomplete contract prior to the grade submission deadline to the Records Office. An “I” grade submitted on the electronic grade roll does not become a valid grade until the Records Office receives the incomplete contract. Until the contract is received and processed by the Records Office a grade of “E” will be posted to the student’s record. Under extenuating circumstances, incomplete contracts will be accepted by the Records Office up to 30 days after the grade submission deadline without a petition.

  4. The instructor is responsible to submit the completed contract form (white copy) to the Records Office when the contract requirements have been completed. The final grade should be marked on the bottom of the contract form along with the instructor’s signature authorizing the grade change to be made.

If the incomplete cannot be made up within the year allowed by the university, additional time (limited to six additional months) may be requested through the Petitions Office. Teacher support for an extension is required.

Distribution of Copies

White To be maintained in the instructor’s office until contract requirements have been completed. The form should be submitted to the Records Office when the requirements are completed so the grade can be changed. The Records Office will return a copy to the department verifying the change has been made.
Yellow Instructor submits to the Records Office at the end of the semester. (Must include validation of fee payment and instructor’s signature.)
Blue Issued to student when fee is paid and instructor has signed the form.