An incomplete grade may be given for nonacademic extenuating circumstances (serious illness, personal injury, death in the immediate family, etc.) that arise after the discontinuance deadline (the twelfth week of a semester or the sixth week of a term). The student must have attended up until the discontinuance deadline and be passing the class.
Students whose extenuating circumstances as mentioned above arise after the withdraw deadline but before the twelfth week of a semester or the sixth week of a term should immediately petition for an official withdrawal with the Petitions Office.
An incomplete grade is only given when a student can complete the remaining work on an individual basis with the instructor. For some special instances, such as a lab class, attendance may be required for the portion of the class or lab section missed. Re-registration or “sitting in” the course in not permitted to make up the incomplete grade.
Note: In consultation with the student, the instructor designates the specific length of time the student has to complete the course requirements (not to exceed one year). In designating the length of time, both the student and instructor are encouraged to avoid taking more time than is necessary. If the work is not completed and official grade submitted by the instructor on, or prior to, the deadline granted by the Incomplete Contract, the “I” grade will be changed to an “IE” (the “IE” is calculated as a failing grade).
If the incomplete cannot be made up within the year allowed by the university, additional time (limited to six additional months) may be requested through the Petitions Office. Teacher support for an extension is required.
| White | To be maintained in the instructor’s office until contract requirements have been completed. The form should be submitted to the Records Office when the requirements are completed so the grade can be changed. The Records Office will return a copy to the department verifying the change has been made. |
| Yellow | Instructor submits to the Records Office at the end of the semester. (Must include validation of fee payment and instructor’s signature.) |
| Blue | Issued to student when fee is paid and instructor has signed the form. |
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B-150 ASB • BYU Records Services • (801) 422-2631 |

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*The withdraw deadline for Fall 2009 has been extended to November 9. The 2nd block withdraw deadline has been extended to November 20. Students who need to take advantage of this extension may withdraw online through MyMAP. |