Benefits for Employees
Part time, adjunct, on-call, and temporary personnel and their spouses are not eligible for tuition benefits.
To be eligible for tuition benefits during a given semester/term, individuals must be regular full-time personnel by the add/drop deadline for that semester/term (add/drop deadline is specified for each semester/term in the class schedule). This benefit is applicable to undergraduate and graduate tuition. For their dependents to be eligible for tuition benefits, personnel must (a) be at least age thirty with one year of service or (b) have completed 5 years of service with the university.
Regular Faculty and Administrative Personnel
Regular teaching faculty and administrative personnel may register for courses of study up to six credit hours per semester. Those wishing to take daytime classes will need the written approval of the department chair or supervisor, the dean or director over the area, and the tuition manager of Benefits. Applications for approval may be obtained at the Benefits Office at D-240 ASB or downloaded from the Benefits Office website.
During the spring and summer terms, faculty members who have teaching duties and administrative personnel may take three credit hours per term, or four in one and two in the other. (If no classes are taken spring term, six credit hours may not be taken summer term or vice versa). Faculty who are not teaching during a spring or summer term, and who are not on contract with the university for research, administrative, or other special assignments, may take as many credit hours during that term as their department permits, and they will not be required to pay the cost of tuition.
Full-time Regular Staff
Regular staff personnel may register for courses of study up to six hours per semester. If course work would interfere with the regular work day, written approval must be obtained from the individual’s supervisor, the dean or director over the area, and the tuition manager of Benefits (D-240 ASB, 801-422-4716). Staff personnel are expected to make up the time they are absent from their regular work. Lunch periods may not be used for class attendance.
With the required approvals, staff personnel with staggered-hours work schedules may register for daytime classes. A staggered-hours work schedule, which must first be approved by the person’s supervisor, allows an individual to work eight hours between 7:00 a.m. and 6:00 p.m. with a meal period of at least one-half hour. The work schedule should remain as constant as possible. Whether or not an individual can have a staggered-hours schedule and take day classes will depend on the seasonal and daily workload of the department.
During the spring and summer terms, regular staff personnel may take three credit hours per term, or four in one and two in the other. (If no classes are taken spring term, six credit hours may not be taken summer term or vice versa.)
To be eligible for tuition benefits for their spouses, personnel must (a) be at least thirty or (b) have completed five years of service with the university, whichever comes first. Regular personnel who terminate employment and are rehired are able to add prior employment to the most recent period of employment, within the limits indicated in the university policy on service credit, to achieve the required years of service for eligibility for spouse tuition benefits.
Eligible spouses of regular full-time faculty, staff and administrative personnel may register for undergraduate courses of study with no limit to the total number of hours (day or evening classes) and will not be required to pay the cost of tuition. Those who wish to take daytime classes need to be properly admitted through the Admissions Office or Evening Classes Office for evening classes.
Before registering for graduate courses of study, eligible spouses must contact the Benefits Office website. In some cases, the IRS considers graduate tuition for spouses to be non-cash taxable income. Each semester/term, in which an eligible spouse is enrolled in a graduate degree-seeking program and is taking graduate classes, the employee is required to complete a Tuition Taxation Form for Spouses Taking Graduate Classes. The form can be obtained from the Benefits Office, D-240 ASB, or the Benefits Office website. The tuition benefit will not be paid until the completed form is received and processed by the Benefits Office.
Eligible personnel and spouses who wish to register for Evening Classes only may do so at the Evening Classes Office. Individuals may obtain their tuition benefit there at the time they register by completing the Clearance to Register Form and presenting their current BYU ID card.
Discontinuance for Daytime and Evening Personnel
Personnel or their spouses enrolled through day school who discontinue their entire registration at the university are required to discontinue through the Discontinuance Office. They must also be able to prove that they have attended their classes or they will be charged a percentage of their tuition.
A student discontinuing his or her entire registration in evening classes is required to discontinue through the Evening Classes Office. A $10 fee will be charged to the individual for the service after registration has been finalized.