Permission to add Codes

Download the BYU app on your phone. Then open the “Reg Permission-to-Add” feature. You will see a list of the classes you are currently teaching. Select the class for which you are granting permission to add. Enter the NetID of the student and select "grant." Confirm the action. The student can now add the class online.

Use the drop down to change "for credit" to "for audit" and enter the NetID and grant permission to audit. Confirm the action.

The mobile permission-to-add code is a feature of the BYU App which can be found in both the Apple App Store and the Android Market. You can also visit home.byu.edu/mobileSuite/getit.htm

Students can redeem mobile generated permission-to-add by clicking the "Add Class" button in the semester or term within the Register tab in MyMAP. Once this is clicked all mobile generated permission-to-add classes will be displayed for the student (see image below). A student must then click the "A" on this interface to be added to the class.

Faculty member or department secretaries can create permission-to-add codes from the class roll. They create and allocate the permission-to-add codes as often as they wish. Permission-to-add codes can be printed by the secretary before class and attached to the picture class roll ready to take to class the first day. Codes can be copied and pasted into an email to a student. Codes can be given to students over the phone. Once permission-to-add codes have been created for a specific class, a “P” will appear on the registration pages students use.

A student who has a permission-to-add code clicks on the “P” and then enters the code in the appropriate pop-up box. If there are no holds on their record, the system will register the student for the class and confirm their registration.

Each time you click the “Create Registration Permission-to-add Codes” link found on your class roll the system will create 10 codes and 2 audit codes. (You can create as many codes as you like by repeating the process.)

Remember; however, permission-to-add codes grant students permission to be in the class, even if the class is full, has a limitation, etc. You do not want to distribute them unless you want the student to be in your class.

No. If a student has a financial or other registration hold, permission-to-add codes will not function for them.

No. Each permission-to-add code can only be used once. Once it has been used, it is no longer valid. Each permission-to-add code is randomly created and works for a specific class, section and year term.

If a student wants to audit a class, they must receive a permission-to-audit code. AUDIT is indicated in the first five digits of the permission-to-audit code.

Each time a faculty member clicks the “Create Registration Permission-to-add Codes” link, which is found on the class roll, 10 regular and 2 audit codes will be created. The audit codes are at the bottom of the page below the dashed line. The process to use all permission-to-add codes is the same, except that audit permission codes will not work until the first day of class. Make sure students wanting a class for credit receive a regular permission-to-add code and those wanting to audit get a permission-to-audit code.

Yes. That is why it is very important to not distribute more codes than the classroom can accommodate.

Anyone that has access to the class roll will have the “Create Registration Permission-to-add Codes” link and will be able to create them. If a department has a course for which they do not want anyone to have the ability to create permission-to-add codes, the department may contact Academic Class Scheduling who will remove that ability. This is done at the course level and not the class level. In other words, all sections of the course will be blocked, irrespective of where or by whom the course is taught.

No. As long as you haven’t created any permission-to-add codes for your class, the “P” will not appear on the student registration pages.

If you have clicked the "Create Registration Permission-to-add Codes" link even once the "P" will appear to students, but you do not need to distribute codes if you do not want to. If a department has a course for which they do not want anyone to create permission-to-add codes, they can contact Academic Class Scheduling and they will remove that ability. (See “Who can create permission-to-add-codes?” question above.)

Anyone can use an unused permission-to-add code so you need to be careful that only students you want to add the class are given a code. The Registration Office will be able to see on the student’s add/drop log if a permission-to-add code was used to add a class. The Registration Office will also be able to see if codes have been created, who created them, if a code has been used, and who used it.

Registration methods still control how a registration can be done.

"F" means the system will let students add online as long as there is a seat available and they meet the limitations up through 4 calendar days of a semester or term. Beginning the 5th calendar day of a semester or term, all students will need a permission-to-add code to enroll in the class.

"O" means the course will allow online registration as long as the class has seats available and the student meets any limitation requirements. A permission-to-add code would only need to be issued for this class if all seats become full and an instructor wants to allow an additional student in the class, or if an instructor wants to allow a student who does not meet the limitation (i.e. majors only) to enroll.

"S" will now mean that a student will need a permission-to-add code to enroll for the class anytime. Rather than using an add card with a signature to add the class, the faculty/department will issue permission-to-add codes to all students they want to enroll in the class.

Departments determine which registration method they want for each class section and the computer enforces that decision. Departments can change the method with Academic Class Scheduling. Departments also have the option of limiting a class with a class flag. If this is set up, they put the flag on all students they want to enroll, and the computer will allow any student with that flag set on their record to register for the class with the matching flag. Departments have several options of how to control class registration and the Registrar’s Office will be happy to discuss options with departments so they can determine what best meets their needs.

If you are experiencing problems downloading registration permission-to-add codes on a Mac computer please select from the following options to help troubleshoot your experience.

Option 1 – Opening the cgi file with a selected computer program

1. Click on the “Create Registration Permission-to-add Codes” link on CLS04
2. A dialog box will appear asking if you want to download the printRoll.cgi file or ask if you want to choose an application to open it with.
3. Select the “open with” option and select an Adobe Acrobat or Adobe Reader program. The pdf file should then open in that program once this action is confirmed.

Option2 – Download the Firefox PDF Plugin for Mac OS X

1. Go to https://addons.mozilla.org/en-US/firefox/addon/7518
2. Download the add-on.
3. Restart firefox.
4. It should now open the cgi file automatically for you.

Option 3 – use the Mac Safari web browser There have been no reported issues when using the Safari browser.

Note: If you want to grant permission to audit a class, use the drop down to change "for credit" to "for audit" and enter the NetID and grant the permission to audit. Confirm the action.